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An overview and summary of the Purchasing Card program:

Purchasing Card - University guidelines (effective 7/1/2014)

University of Nebraska Policy on Personal Purchases

An overview and summary of the Group Travel Card program:

Group Travel Card

Before using a PCard to make a purchase of an allowable item, the department should first check the e-procurement tool to see if the product or service is available. If available, use the e-procurement system to make the purchase.  *If an item is not on either list below, consult with Procure to Pay at pcard@nebraska.edu

Allowable Purchases

Prohibited Purchases

Advertising services Athletics supplies Books Cleaning Supplies Computer peripherals (e.g., mice, keyboards, cables) Conference registration fees for employees or students (meals can be included if part of the conference fee) Consulting services Decorations for common areas, and university events (e.g., flowers, plants) Distilled water Dry cleaning for non-personal items (e.g., uniforms, lab coats) Dry ice Extended warranties covering repairs and maintenance of minor equipment Fees for re-certification or classes to enhance job-related skills First aid kits Food for artists and stage supplies (e.g., artist hospitality, stage props, etc.) Food for camps (e.g., 4-H, summer, etc.) Food for childcare center supplies (e.g., activity supplies, snacks, etc.) Food for medical and clinical use Food for public and health safety emergencies (e.g., lack of public water, bio-secure environments, etc.) Food for resale (e.g., concessions, gift shop, vending, Union, Dairy Store, Museum, etc.) Food for research and lab purposes (e.g., supplies, diagnostic testing, etc.) Food for student functions (e.g., events, programs, recruitment, etc.) Food for teaching and classroom purposes (e.g., educational, instruction, demonstration, etc.) Food not for human consumption (e.g., animal diet/bait etc.) Food/Group Meals for official function Foreign currency transactions fees issued by the bank Foreign value-added tax Freight and shipping supplies Gas/fuel for small equipment (e.g., weed eater, mower, generator) Job advertisements Labor services (e.g., equipment repairs/service) Marketing fees Membership in professional organizations (one year only) Office supplies (consumption such as pens, pencils, notepads) Paint PayPal for allowable items Postage Promotional items that are available to everyone and promoting the University's mission Publishing fees Rental of services or equipment Repairs and maintenance of minor equipment Research supplies Safety supplies Subscriptions Training supplies/materials Utilities with approved exception Visa fee for foreign travel

�������dz�DZ� �į �����ܲ��𳾱�Գ�/��Գٱ���ٲ����Գ���Գ�  Animals with vertebrae (contract the appropriate Campus Animal Care and Use Committee to purchase)  Bereavement related items (e.g., cards, flowers, food)  Break room supplies/appliances/repairs/maintenance  Building Systems Maintenance (BSM) or Facilities, Planning and Construction (FPC) serviced items (e.g., carpet, etc.)  Bus/charter bus services  Cash advances  ��dz���ܳٱ����/������ٴDZ��  Conference fees for non-university employees (banquets, activity, social events, tour, etc.)  Conference t-shirts, mugs, souvenirs, etc.  ��DzԳٰ������ܳپ��DzԲ�/�ٴDzԲ��پ��DzԲ�/����DzԲ��ǰ����󾱱��  Credit hour (tuition) toward a degree program  Deposits/Down/Partial Payments  Equipment requiring title insurance.  Food for department receptions and recognition, holiday parties, retirement receptions  Gift cards  Gifts for faculty/staff and non-student events  Greeting/holiday cards  Hazardous materials requiring a license or permit  Holiday or office decorations  ��DzԴǰ��������ܳ���  Lab animals (contract the appropriate Campus Animal Care and Use Committee to purchase)  Legal services  Medical services – human  Membership programs with retail outlets (e.g., Amazon Prime, Sam’s Club, etc.)  Moving expenses (e.g. packing supplies)  Parking fees  Passport or Passports photos  Payments to individuals, employees, or students for any reason  Personal use items (e.g., radio, coffee pot, artwork, coffee mug etc.)  Pharmaceutical/drug expenditures  Prizes/drawings/raffle items for non-student events Purchases that exceed a single purchase limit  Pyramiding (dividing a large purchase into smaller ones to bypass a spending limit)  Repairs or maintenance for employee break room  Shuttle service  ���Ǵڳٷɲ�����  Toll fees  Trailers requiring a title insurance  Travel-related expenses (e.g. airlines, baggage fees, car rental, lodging, taxi/Uber/Lyft etc.)  Ultimately donated/gifted items (e.g., photo album)  Vehicle rentals (e.g., U-Haul)  Vehicle expenses (e.g., gas/fuel, car washes, etc.)  Vehicles or any equipment requiring title insurance

Applications for cards are handled via the University's e-Procurement tool. Exception requests are handled via the same and should include an explanation and documentation for your purchase.

Register for a training session on . For assistance, contact pcard@nebraska.edu to arrange training.

All card transactions are audited by Procure-to-Pay. Requests for documentation and explanations will be requested by cardaudit@nebraska.edu. Please attach your documentation to the SAP reconciled document, it allows for audit review and we will only need to contact you if there are additional questions.

• Gifts - not allowed under State rules and regulations
  • Purchase of a Gift Card to be used as a Prize for a drawing
  • Paid for Gifts to Alumni
  • Purchase of Gift Certificates to be given away
• Personal Purchase - not allowed under State rules and regulations
  • Purchase of a microwave that is used by University employees' break area
  • Purchase is a Personal Donation to an organization
  • Item Purchased for Personal Use
• Pyramiding
  • Purchase of books that was over the cardholder single transaction limit
  • Purchase total amount including freight was over the $4,999 limit
• Travel Related Purchases - not allowed under State rules and regulations
  • Purchase for a Travel Expense which is against state guidelines
  • Purchase of drinks at an event which is against state guidelines
  • Purchase for Lodging which is a travel expense and is not allowed per state guidelines
  • Room Reservation at a Hotel
  • Paid for Rental Vehicle
  • Purchase of Fuel for a Rental Vehicle

GL Account Guidance Codes

A complete GL account listing is available on .