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Unique Situations

  1. Construction Services - Facilities Planning & Construction handles construction-related matters such as:
    • New construction
    • Renovations
    • Remodeling
  2. Emergency Purchases - Contact a Procure-to-Pay sourcing manager for assistance with an emergency purchase. Outside of regular university working hours the department should:
    • Fully document the purchase and its need.
    • Provide documentation to the sourcing manager as soon as possible.
  3. Firearms & Ammunitions - The purchase of weapons and ammunition are guided by the respective campus' weapons policy. Procurement of firearms and ammunition must be processed with a purchase order issued by Procurement to Pay with prior approval of the campus Police Department.
  4. Laboratory Animals - Laboratory animals, for the purpose of procurement are defined as any USDA species which includes dogs, cats, rabbits, guinea pigs, hamsters, wild animals and any agricultural animals that are used for biomedical research, etc. In addition to the above animals, rats and mice are included in this policy. In order for the IACP (Institutional Animal Care Program) to have a record of how many laboratory animals have been ordered on a project, the animal requisitions must be sent to the Animal Care Program for approval before Procurement Services will process the requisition. The animals for a project may be ordered by the investigator in any quantity he/she desires, but each requisition requires approval by the Animal Care Program prior to submission to Procure to Pay.
  5. Non-Competition - University of Nebraska Board of Regents Policies (“RP”) require small purchase procedures for purchases exceeding the micro-purchase level and competitive bidding for purchases exceeding $150,000. RP-6.2.1.10(f) provides certain exceptions: 
    • The purchase is unique or non-competitive
    • Contracts for professional services
    • Purchases in necessary emergency situations
    • Contracts for maintenance or services equipment with the manufacturer of the equipment of the manufacturer's authorized service agent
    • Contracts on capital construction projects for the services of a construction manager

    In instances of non-competition university departments may submit a Non-Competitive form along with their purchase requisition.

Purchasing Guide

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